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Mayor's Special Committee on Men's Homelessness – Council heard presentations by Terrance Carter and Pastor Matthew McLean about the need to address men’s homelessness. Pastor Matthew McLean outlined programs relating to men's homelessness that The Lighthouse is currently offering and outlined some additional supports that are required. The two presenters advocated the creation of a Mayor's Committee on Men's Homelessness.

Council passed a resolution that a Mayor’s Special Committee on Men’s Homelessness be created to explore options and approach various stakeholders to research the issue with the goal of resolving the men’s emergency shelter issue in Orangeville.

Additional funding for operations centre roof – Council heard a report from staff regarding the replacement of the roof of the Operations Centre. Rather than the replacement of just the roof membrane, other longer-term solutions were examined.

The proposed replacement design would include a manufacturer’s 30-year no-dollar limit, leak-free, materials, workmanship, and labour warranty, non-prorated with a no-charge annual follow-up inspection. Additionally, it was proposed that the roof replacement meet the current building code which would include fire rating of the roof for occupant safety.

Council approved the additional funding required to cover the cost of the roof replacement with the new design.

Building modernization and energy-saving collaboration – Council received a staff report regarding a building modernization and energy-saving collaboration, to enable a comprehensive automated building portfolio management system. The report recommends a strategic partnership whereby the Town would partner with an experienced, external vendor in a performance based, and effectively “self-funded” program. The Town would, through a competitive process, work with external vendors to receive proposals that would enable a long-term partnership that would produce the highest value for Orangeville.

The approach is expected to start with a number of Town facilities in parallel to increase returns and enable a portfolio approach. As part of this initiative the strategic partner would be accountable for funding the upfront capital costs of upgrading equipment in the facilities such as: sustainable mechanical and refrigeration systems at Alder Recreation Centre, replacement of HVAC equipment at Town Hall, continued replacement of inefficient lighting with LED systems across all Town buildings where necessary, etc.

Council authorized staff to initiate a procurement process to identify and work with a strategic partner on a “self-funded” building modernization and energy savings program and subsequently execute a performance-based contract, reporting back in the process with updates.

2022 municipal election voting methods – Council reviewed a staff report on municipal election voting methods. Bill 218 Supporting Ontario’s Recovery and Municipal Elections Act, 2020 made a number of amendments to the MEA, including amending the timeline for passing a by-law authorizing the use of voting and vote-counting equipment or alternative voting method from May 1 the year before an election to May 1 in the year of an election. Given that there is additional planning that is anticipated as a result of the COVID-19 pandemic and to ensure that staff have sufficient time to effectively plan for the election (including the ability to facilitate a competitive procurement process), it is staff’s recommendation that Council decide on vote counting equipment and alternative voting methods this year.

Council passed a by-law to authorize the use of optical scanning vote tabulators and a vote-at-home program in the 2022 municipal and school board election.

Survey Lane – Council received a staff report regarding Survey Lane, which runs easterly for 200 metres from Second Street to Third Street, just south and parallel to Fourth Avenue. Survey Lane was identified in the November 2020 Road Needs Study Update as requiring full reconstruction. The rehabilitation of the laneway was presented as a capital project in the 2021 budget. The report recommends that the laneway be closed to vehicular traffic, and to integrate the laneway into Community Services’ trailway/pedestrian system. In order to allow access to the rear parking lot at 59 Third Street, it is proposed that the Town enter into a site access agreement with the owner of the building. The agreement would allow the owner continued access via Survey Lane to their parking area. The owner would be fully responsible for all upgrades, maintenance, snow clearing etc. It is proposed that the approved amount of $71,500 for the rehabilitation of the laneway be re-directed to further undertake rehabilitation work on laneways in Montgomery Village, allowing two additional sections of Daisy Lane to be considered this year.

Council approved the recommendations in the report.